Terms and Conditions

Updated 26/03/2020

By placing an order in person, over the phone or by email, customers have agreed and are bound to the following Passmore Cleaning Company Terms and Conditions of business.

  1. Definitions
  2. Contract
  3. Quotations
  4. Equipment 
  5. Payment
  6. Cancellation
  7. Refunds
  8. Complaints
  9. Claims
  10. Liability
  11. Supplementary Terms
  12. Our Guarantee
  13. Insurance
  14. The Law

1. DEFINITIONS

1.1. In these Terms of Business the following definitions apply:

“The Company”, “We”, “Us” – means Passmore Cleaning Company registered in Great Britain & Northern Ireland under VAT Registration No. GB 307 8401 15 with a Company No. 10779952 & owned by Company Director Sharon Passmore

“Cleaner”, “Cleaning Operative” – means the person or firm carrying out cleaning services on behalf of the Company.

“Client” – means the person, firm or corporate body together with any subsidiary or associated company as defined by the Companies Act 1985 to whom the cleaning services are supplied by the Company.

“Client’s Address” – means the address where the Client has requested the cleaning service to be carried out.

“Service”, “End of Tenancy Cleaning”, “EOT”, “Builders Cleaning” , “Sparkle Cleaning”, “Commercial Cleaning”, Deep Cleaning”, “Holiday Let Cleaning”, “Event Cleaning”, “Interior Boat Cleaning” “Domestic Cleaning” “Carpet Cleaning”, “Emergency Clean” “Upholstery Cleaning”, “Mattress Cleaning” “Cleaning” – means the cleaning services carried out on behalf of the Company.

“Cleaning Visit” – means the visit to the Client’s service address by the Cleaner in order to carry out the Service.

1.2. Unless the context requires otherwise, references to the singular include the plural and references to the masculine include the feminine and vice versa.

1.3. The Headings contained in these Terms are for convenience only and do not affect their interpretation.

2. CONTRACT

2.1 These Terms and Conditions represent a contract between Passmore Cleaning Company Services and the Client.

2.2. Both parties shall ensure that their respective responsibilities under this agreement are undertaken in compliance with all statutory regulations and codes of conduct.

2.3. The Client agrees that any use of the Company’s services, including placing an order for services by telephone, fax, email, website forms shall constitute the Client’s acceptance of these Terms and Conditions.

2.4. Unless otherwise agreed in writing by a director of the Company, these Terms and Conditions shall prevail over any other terms of business or purchase conditions put forward by the Client.

2.5. No variation or alteration of these Terms and Conditions shall be valid unless approved in writing by a director of the Company.

2.6. The client agrees not to accept or seduce in any way our current or any cleaners employed directly or indirectly by us over the last 6 months to perform any form of competition or similar work directly to you, in case of breach on these terms we reserve the right to claim a compensation from you for loss of business or direct introduction of a cleaner, this compensation may vary as from £1000.00 up to the equivalent of 3 monthly gross wages of that particular cleaner, whichever the highest.

3. QUOTATIONS

3.1. Cleaning Services are charged per job and on an individual basis. The following is taken into account: the current condition, client address surface materials, total number of rooms, total space, bathrooms, kitchens, bedrooms, health and safety required, staff members required, cleaning equipment needed, cleaning products needed.

3.2. The Company will, where possible, visit the client address to give an accurate quote. Where a face-to-face visit is not possible Passmore Cleaning Company reserves the right to request photographs of the client address to be sent before giving a quote.

3.3. All quotations are given by the Company following a request by the Client and shall remain open to acceptance for a period of 15 days from their date.

3.4. The Company reserves the right to amend the initial quotation, should the Client’s original requirements change.

3.5. The Client understands that when requesting an Emergency Clean (defined as a clean that has to be carried out within 32 hours of the request) The Company reserves the right to charge a fixed rate of £25 per hour. This rate is valid in the absence of an official quote being accepted by the Client and the Client giving permission for cleaning to be carried out at the Client’s Address.

3.6. Our Commercial Cleaning service requires a minimum booking of 8 hours every 4 weeks per service.

3.7. Our End of Tenancy Cleaning service requires a minimum booking of 6 hours per service.

3.8. Our Builders Cleaning service requires a minimum booking of 4 hours per service.

3.9. Our Sparkle Cleaning service requires a minimum booking of 4 hours per service.

3.10. Our Deep Cleaning service requires a minimum booking of 4 hours per service.

3.11. Our Holiday Let Cleaning service requires a minimum booking of 2 hours per service.

3.12. Our Event Cleaning service requires a minimum booking of 2 hours per service.

3.13. Our Interior Boat Cleaning service requires a minimum booking of 2 hours per service.

3.14. Our Domestic Cleaning service requires a minimum booking of 2 hours per service.

4. EQUIPMENT

4.1. The Company shall provide all cleaning supplies and cleaning equipment necessary to carry out the service, except if agreed with the client otherwise.

4.2. The Client must provide running water, electricity and sufficient light at the premises where the service takes place.

5. PAYMENT

5.1. Upon immediate receipt of the invoice, The Client agrees to send payment either by BACS or cheque to the company address. Unless otherwise agreed the invoice will be delivered digitally to the Client’s email address.

5.2. The Company will allow a maximum of 7 days for a payment to be processed and received.

5.3. We reserve the right to cancel services without notice due to delayed payments over 28 days or non-cleared funds in case of cheque payments.

5.4. Although greatly appreciated and a powerful way to say ‘Thank you’, the Client understands that tipping is not required.

5.5. The Company reserves the right to charge interest on invoiced amounts unpaid for more than 28 days at the rate of 8% per annum above the Bank of England base rate from the due date until the date of actual payment under the Late Payments Act.

5.6. The Company reserves the right to charge £30.00 administrative fee, plus any solicitors’ fees, in addition to the balance due, for any account we must refer for collection.

5.7. All bank charges incurred due to a Client’s cheque being returned unpaid will be passed to the Client at a flat rate of £30.00 per cheque.

5.8. The Company reserves the right to cancel any contract and back charge additional for past services to reflect the balance of the standard rate(s) if any misleading or false information was used to obtain discounted services.

5.9. The Client agrees to and authorises the Company to charge his debit/credit card he has provided to the Company with any outstanding amounts owed to the Company.

5.10. Where such alternative arrangements have been made the Client must make payment within 28 days of the invoice date.

5.11. The rates of payment by the Company shall be as agreed between the Company and the Client, or his representative. The Client shall make no reduction or retention from the sum due under any invoice, any agreed discounts should be deducted on the following invoices.

5.12. Payment can be made via bank transfer, cash, cheque, debit card. ‘The Passmore Cleaning Company’ will not share the customer’s card details with a third party.

6. CANCELLATION

6.1. The Client must pay 50% of the booked cleaning service if:

6.1.1. Our cleaners arrive at the Client’s address and are unable to gain access to the Client’s home, through no fault of the Company. If keys are provided they must open all locks without any special efforts or skills;

6.1.2. The Client cancels the booked service with less than 24 hours prior notice.

6.2. If the Client wishes to cancel a Commercial Cleaning service they must give at least 2 weeks notice unless otherwise agreed with The Company in writing.

6.3. If the Client wishes to cancel a Cleaning service (with the exception of Commercial Cleaning) they must give at least 24 hours notice unless otherwise agreed with The Company in writing.

6.4. If the Client needs to change a cleaning day or time the Company will do its best to accommodate him. Any changes to booked services are subject to a 24 prior notice and availability.

7. REFUNDS

7.1. No refund claims will be entertained once the cleaning service has been carried out.

7.2. Refund will be issued only if:

7.2.1. The Client has cancelled a cleaning visit within the allowed time (24 hours) prior to the start of the cleaning visit;

7.2.2. A cleaning operative has not been able to carry out the cleaning due to reasons beyond the Client’s responsibility.

8. COMPLAINTS

8.1. All services shall be deemed to have been carried out to the Client’s satisfaction unless written notice is received by the Company with details of the complaint within 24 hours of the work being completed. All complaints must be received in writing by post, text message or email no later than 24 hours after the completion of the service. The Company will fully investigate any complaint and attempt to resolve it to the satisfaction of the Client, or alternatively to a reasonable standard.

8.2. The Client agrees to allow the Company back to re-clean any disputed areas/items before making any attempts to clean those areas/items himself or arranging a third party to carry out cleaning or repair services with regards to the above. Failure to do so will void our Company Guarantee and we will consider the matter fully settled.

9. CLAIMS

9.1. The Company’s public liability insurance will cover eventual damages caused by a cleaning operative working on behalf of the Company. All claims may be subject to an excess of £100.00.

9.2. The Client agrees that due to the nature of the service the Company guarantees only to correct any problems reported within 24 hours of the completion of the service. If a problem occurs on a Saturday it must be reported by Monday 12:00 in order to be accepted as a valid claim. Failure to do so will entitle the Client to nothing.

9.3. The Company may require entry to the location of the claim within 24 hours to correct the problem.

9.4. Any refunds or adjustments must be requested in writing to the Company directly and subject to approval by the Company.

9.5. The Client waives his right to stop payment on his cheque or protest a credit/debit card charge unless the Company fails to make good on the guarantee shown in part 13.

9.6. While the Company operatives make every effort not to break items, accidents do happen. Identical replacement is always attempted but not guaranteed. For this specific reason, the Company requests all irreplaceable items (whether monetarily or sentimentally valuable) be stored away and /or not cleaned by the cleaning operatives.

9.7. In case of damage, The Company will repair the item at its cost. If the item cannot be repaired the Company will rectify the problem by crediting the customer with the item’s present actual cash value toward a like replacement from a Company’s source upon payment of cleaning services rendered.

9.8. The Company shall not be responsible for damage due to faulty and/or improper installation of any item. All surfaces (i.e., marble, granite, etc.) are assumed sealed and ready to clean without causing harm.

9.9. No claims shall be entertained if the Client has an outstanding balance aged more than 28 days.

9.10. Any attempt to commit insurance fraud or any use of false information to commit any type of fraud will be prosecuted to the fullest extent of the law together by the Company and the Insurance Provider(s). Monetary compensation as well as legal fees may incur.

9.11. If the customer is not completely satisfied with a cleaning job, The Company will re-clean any areas and items to customer’s satisfaction. Therefore the Client must allow the cleaner to be returned.

9.12. The Client must be present at all times during the recovery-clean. Passmore Cleaning Company reserves the right not to return a cleaner more than once.

10. LIABILITY

10.1. The Company shall not be liable under any circumstances for any loss, expense, damage, delay, costs or compensation (whether direct, indirect or consequential) which may be suffered or incurred by the Client arising from or in any way connected with:

10.1.1. Its failure to carry out its services as a result of factors that are beyond its control. Factors beyond its control include acts of god, floods, severe weather conditions, and inability to gain access to premises, lack of appropriate resources, such as water, electricity, and lighting;

10.1.2. Late arrival of Company operatives at the service address. The Company endeavours to be right on time on any visit but sometimes due to transport related and other problems which are beyond the Company’s control, the Company operative’s may arrive with a delay or the cleaning visit may be rescheduled.

10.1.3. An existing damage to Clients property in the form of old stains/burns/spillages etc. which cannot be cleaned/removed completely by the cleaning operative using the industry standard cleaning methods;

10.1.4. Non satisfactory result from the service due to the Client or third party walking on wet floors, creating unexpected new dirt, grime or mess, using appliances during or shortly after the cleaning process;

10.1.5. Third party entering or present at the customer’s premises during the cleaning process;

10.2. The Company shall not be liable for any damages worth £100.00 or less however we may consider it depending on the situation and as a sign of good will only.

10.3. The Company shall not be liable for any odours arising during and/or after cleaning when this is due to factors such as, lack of ventilation, and/or appropriate heating.

10.4. The Company shall not be liable under any circumstances for any loss, expense, damage, delay, costs or compensation (whether direct, indirect or consequential) which may be suffered or incurred by the Client if the Client has an outstanding balance aged 28 days or more from the date the payment was due.

10.5. We may record all incoming and outgoing phone conversations for quality control, record keeping and back-referral for any inquiries or investigations.

11. SUPPLEMENTARY TERMS

11.1. If the Client requests keys to be collected by the Company’s operatives from an address outside the postal code of the Client’s address then a £10.00+VAT charge will apply. The charge will cover only the pick up of keys. If Client’s keys need to be returned to the pick up address or any other address another charge of £10.00+VAT will apply.

11.2. If any estimates of how long it will take the cleaning operatives to do the job required are being provided, that is only an estimate based on the average time it takes to clean a home of similar size to the Client’s, it being difficult to estimate precisely how long such tasks may take and that a degree of flexibility may be required.

11.3. The quotation excludes the clearing of debris created by tradesman or building
work unless otherwise stated.

11.4. Our cleaners are happy to move furniture that comply with the Company health and safety regulations.

11.5. The Company shall arrange an immediate replacement should an operative cannot attend a scheduled visit, and will inform the Client prior to the visit.

11.6. All fragile and highly breakable items must be secured or removed.

11.7. The Client shall ensure that all valuables are stored away when work is carried out and that the client property is supervised by the Client or his representative at all times during the course of the work. The Company shall not be responsible for the Clients failure to comply with this obligation.

11.8. The provisions of this contract are not intended to confer any benefit upon Third parties and the provisions of the Contracts (Rights of Third Parties) Act 1999, are hereby expressly excluded from this agreement.

11.9. The Company reserves the right to make any changes to any part of these Terms and Conditions without giving any prior notice. The Company may add to or alter these Terms and Conditions from time to time and any alterations or additions will apply to new business but not to existing contracts. Please refer to your copy of these Terms and Conditions.

12. OUR GUARANTEE
12.1. Our guarantee is subject to a complaints notice no later than 24 hours after the completion of the service.

13. INSURANCE

13.1. The Company shall insure all work it undertakes.

14. LAW

14.1. These Terms are governed by the laws of England and Wales, and are subject to the exclusive jurisdiction of the Courts of England, and Wales.

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